Excel Keyboard Shortcuts: Tips and Tricks for Working Efficiently

Excel is a powerful tool for managing data, but it can also be time-consuming to navigate all of its features with a mouse. That’s where keyboard shortcuts come in. With the right shortcuts, you can save time and work more efficiently in Excel. In this article, we’ll cover some of the most essential keyboard shortcuts to help you work smarter, not harder in Excel.


Basic Keyboard Shortcuts

Copy, Paste, and Cut

Ctrl+C: Copy selected cell(s)

Ctrl+X: Cut selected cell(s)

Ctrl+V: Paste copied or cut cell(s)


 Undo and Redo Changes

Ctrl+Z: Undo the last action

Ctrl+Y: Redo the last undone action


Select Cells or Ranges

  •  Shift+Arrow Key: Extend selection by one cell
  • Ctrl+Shift+Arrow Key: Extend selection to last non-empty cell in row or column
  • Ctrl+Space: Select entire column
  • Shift+Space: Select entire row

Formatting Keyboard Shortcuts

Apply Formatting

Ctrl+B: Apply bold formatting

Ctrl+U: Apply underline formatting

Ctrl+I: Apply italic formatting

Ctrl+Shift+F: Open font dialog box

Ctrl+Shift+P: Open format cells dialog box

Ctrl+Shift+A: Insert argument names into formulas


 Change Font Size and Color

Ctrl+Shift+> Increase font size

Ctrl+Shift+< Decrease font size

Alt+HFC Change font color


Apply Borders and Shading

Alt+HRB Apply border outline

Alt+HRL Apply border left

Alt+HRR Apply border right

Alt+HRD Apply border down

Alt+HRU Apply border up

Alt+H1 Apply shading to cells


 Navigation Keyboard Shortcuts

 Move Between Worksheets

Ctrl+PageDown: Move to next worksheet

Ctrl+PageUp: Move to previous worksheet

Move Between Cells, Rows, and Columns

Arrow Keys: Move one cell in the direction of the arrow

Ctrl+Arrow Key: Move to last non-empty cell in row or column

Home: Move to beginning of row

End: Move to end of row or column

Scroll the Worksheet

Page Down: Move down one screen

Page Up: Move up one screen

Alt+Page Down: Move right one screen

Alt+Page Up: Move left one screen


Data Entry Keyboard Shortcuts

Insert and Delete Rows and Columns

Ctrl++: Insert blank cells

Ctrl+-: Delete selected cell(s) or row(s)

 Enter and Edit Data

F2: Edit the active cell

Enter: Move one cell down

Shift+Enter: Move one cell up

Fill Data

Ctrl+D: Fill down from one cell to the end of a selected range

Ctrl+R: Fill right from one cell to the end of a selected range


 Calculation Keyboard Shortcuts

Use Basic Functions

ALT+=: Sum selected cell(s)

Ctrl+Shift+: Insert current time

Ctrl+; Insert current date

Use Advanced Formulas

F9: Calculate the active worksheet or selected cells

Ctrl+Shift+A: Arguments pane – used for entering formula arguments

Ctrl+Shift+Enter: Array formula


 Advanced Keyboard Shortcuts

 Enter and Edit Formulas

=: Start a formula

Ctrl+A: Select all cells in a workbook

F3: Paste a defined name into formula

 Use Quick Analysis

Ctrl+Q: Open Quick Analysis tools

 Use Data Validation

Alt+DLG: Open data validation dialog



By using Excel keyboard shortcuts, you can significantly improve your productivity and speed up your workflow. It’s important to take some time to practice using these shortcuts to make them a habit. With a little practice, you’ll be a pro at navigating and formatting in Excel. Remember to always keep your hands on the keyboard!



Q. What are some of the most commonly used keyboard shortcuts in Excel?

Some of the most commonly used keyboard shortcuts in Excel include: copying and pasting (Ctrl+C and Ctrl+V), undoing and redoing actions (Ctrl+Z and Ctrl+Y), and selecting cells or ranges (Shift+Arrow keys and Ctrl+Shift+Arrow keys).

Q.Can I customize keyboard shortcuts in Excel?

Yes, you can customize keyboard shortcuts in Excel by going to File > Options > Customize Ribbon > Keyboard Shortcuts.

Q. How do I learn new keyboard shortcuts in Excel?

You can learn new keyboard shortcuts in Excel by going to the Help section and searching for “keyboard shortcuts”. Alternatively, you can find tutorials and guides online to help you learn.

Q. Are keyboard shortcuts available in Excel for Mac?

Yes, keyboard shortcuts are available in Excel for Mac. However, some shortcuts may differ from those on a Windows computer.

Q.Is there a limit to the number of keyboard shortcuts I can use in Excel?

No, there is no limit to the number of keyboard shortcuts you can use in Excel.

Q. What do I do if a keyboard shortcut is not working in Excel?

If a keyboard shortcut is not working in Excel, try restarting Excel or your computer. If this doesn’t work, check if the shortcut is correctly set up in the Keyboard Shortcuts settings.

Q. Can I use the same keyboard shortcuts in other Microsoft Office programs like Word and PowerPoint?

Yes, many of the same keyboard shortcuts can be used in other Microsoft Office programs like Word and PowerPoint. However, some shortcuts may differ depending on the program.

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